Your Lease is Expiring. Now What?

Broadening lease-end options with questions that go beyond the bottom line
Your Lease is Expiring—Now What? 1
Professional Services Company, Pittsburgh. Photograph by Andrew Rugge / © Perkins Eastman

Deciding what to do when a lease is up is important for any corporate tenant. For small and medium-sized businesses, though, the stakes are even higher.

In general, these businesses operate with lower margins and have less financial cushioning. Without the benefit of in-house advisors, they often find themselves muddling through major real estate decisions on their own—and, as a result, missing valuable opportunities for cost savings, improved space utilization, growth potential, and better alignment with long-term goals.

With more than 800 million square feet of U.S. office space set to expire over the next five years, according to The Business Journals, businesses of all sizes are asking: Now what?

The answer depends on obvious factors like company growth projections, location, and financial constraints. But there are less evident considerations. How the work environment affects things like company culture, brand identity, and behaviors speak to the benefits of taking a more strategic approach—and asking deeper questions—to address challenges beyond the basic bottom line.

Your Lease is Expiring—Now What? 2
Real Estate Development Company, Pittsburgh. Photograph by Andrew Rugge / © Perkins Eastman

One Question, Three Answers

Perkins Eastman worked with three local Pittsburgh businesses who were facing lease expirations at the start of 2024. Each arrived at a unique solution that answers their specific needs.

Client: Leech Tishman

Your Lease is Expiring—Now What? 3

Size: 46,000 sf
Key objective: Support firm culture and collaboration
Solution: Renew, with strategic improvements to existing office space

 

Leech Tishman, a 115-attorney law firm occupying two floors of a high-rise in downtown Pittsburgh, renewed its lease and maintained the entirety of their existing square footage. Its leaders opted to overhaul an underutilized portion of their office footprint, reconfigure their executive conference room, and apply a “light touch” to their remaining space. Perkins Eastman transformed private offices and workstations into a new employee-focused lounge, café, training room, and game area. Select, strategic improvements were just what the firm needed to support their collegial culture and provide dedicated space to support more collaborative ways of working.

Client: Signature Financial Planning

Your Lease is Expiring—Now What? 4

 

Signature Financial Planning (SFP), a small but growing wealth management firm, held space in a modest building well off the beaten path. SFP took advantage of its lease expiring to find an entirely new site, leveraging a more central office location to elevate its public profile and become more client-facing. Now in a Class A office tower, the company has room to grow—and a far better work environment for its employees.

Size: 10,500 sf
Key objective: Elevate public profile;
accommodate growth
Solution: Relocate to a premier location

Client: FHLB Bank

Your Lease is Expiring—Now What? 5

Size: 50,000 sf
Key objective: Facilitate office relocation; support collaboration; provide dynamic and engaging
work environment
Solution: Relocation and reconfiguration

 

FHLB, a 250-employee bank in downtown Pittsburgh, traded its space in a mid-tier office building for a much smaller footprint in a superior location. With many of its staff adopting hybrid schedules after COVID, the old office space felt empty and underutilized. Perkins Eastman worked with the client to right-size and improve utilization of its space while significantly reducing the overall footprint and cost.


Your Lease is Expiring—Now What? 6

Professional Services Company, Pittsburgh. Photograph by Andrew Rugge / © Perkins Eastman

Beyond the Default 

Faced with an expiring lease, businesses have an opportunity to reassess their priorities and craft a more thoughtful long-term strategy. It’s essential to capture a holistic view of factors beyond square footage and cost, considering the culture, brand identity, and employee experience in addition to financial implications, space requirements, and location.

For small- to medium-sized businesses, every inch of space matters. By probing deeper into their specific needs and priorities, they can transform the challenge of an expiring lease into an opportunity for optimization and growth.

Your Lease is Expiring—Now What? 7

Your Lease is Expiring—Now What? 8

Technology Company, Pittsburgh. Photograph by Andrew Rugge / © Perkins Eastman